Seller Resource
Seller Document Checklist
Everything your agent and title company will need — organized in one place
One of the most overlooked causes of delayed closings in South Florida is sellers who arrive at the title company unprepared — unable to produce documents that have been sitting in a drawer for years. Start gathering these documents the moment you decide to sell. The more organized you are from day one, the smoother your transaction will be.
Ownership Documents
- Current deed (your name should match exactly how you'll sign)
- Survey of the property (if available — not always required)
- Prior title insurance policy from when you purchased
- Prior closing statement (HUD-1 or ALTA Settlement Statement)
- Any recorded easements, encroachments, or boundary agreements
HOA and Condo Documents
- HOA management company name, address, and contact
- Current monthly or quarterly dues amount
- Rules and regulations package (buyer's lender may require)
- Architectural approval letters for any modifications you've made
- Pending assessment notices — any amounts due or voted
- Condo declaration, bylaws, and meeting minutes (condos)
- Right of first refusal documentation (condos)
- Condo association approval process and timeline
Property and Renovation Documents
- All permits from local building department (open and closed)
- Renovation contracts with completion dates and contractor details
- Certificate of Occupancy for any additions
- Appliance manuals and warranties
- Roof installation records and manufacturer warranty
- Impact window and door permits and certifications
- Pool construction permit and history
- Any engineering reports or structural evaluations
Insurance Documents
- Current homeowners insurance declaration page
- Wind mitigation inspection report (if available — typically 5 yrs valid)
- Four-point inspection report (if available)
- Flood elevation certificate (if obtained)
- Any prior insurance claims documentation
- Roof certification from a licensed roofing contractor
Utility and Maintenance Records
- 12-month average electric bill (FPL, TECO, etc.)
- 12-month average water and sewer bill
- Internet service providers available at the property
- Pest control service company, frequency, and monthly cost
- Pool service company, frequency, and monthly cost (if applicable)
- HVAC maintenance records and last service date
- Lawn/landscaping service company and monthly cost (if applicable)
Download the Complete Seller Document Checklist (Free, Printable)
Free · Printable · Professional Format
Need help getting organized before listing?
Jacob Edri provides a free pre-listing consultation and document review.
Part of the comprehensive guide: The Ultimate Guide to Selling Your Home in South Florida
Equal Housing Opportunity. Jacob Edri · Move To South Florida Team · Lokation Real Estate. This page is for educational purposes only.
Jacob's Recommended Next Step
Documents ready? Find out what your home is worth and model your estimated net proceeds before going active.
Related Seller Resources
HOA Documents Guide
Florida HOA & condo document requirements
Home Inspection Guide
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Closing Costs Guide
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Pre-Listing Inspection Center
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Seller Resource Library
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The Ultimate Seller Guide
16-chapter comprehensive seller's guide